Answered By: Kathryn Park
Last Updated: Dec 02, 2023     Views: 776928

APA

APA requires that any quotation over 40 words be started on a new line, indented .5 inches from the margin, double spaced without quotation marks, essentially a block quote. Here's how:

  1. Hit enter before the first word of the quote, and after the last word of the quote
  2. Highlight the text
  3. Right click and select paragraph
  4. Under indentation change left to .5"
  5. Under Line Spacing use the pull down menu to select Double

MLA

MLA requires that any quotation over 4 lines (or 3 lines of verse) be started on a new line, indented 1/2 inch from the margin, double spaced without quotation marks, essentially a block quote. Here's how:

  1. Hit enter before the first word of the quote, and after the last word of the quote
  2. Highlight the text
  3. Right click and select paragraph
  4. Under indent change left to .5"
  5. Under Line Spacing use the pull down menu to select Double

Comments (17)

  1. Thanks so much, this really helps!
    by Kim on Apr 23, 2014
  2. How can I get rid of the tab on my block quotation?
    by Michael Thompson on Jun 29, 2014
  3. If you just created the block quote, you can hit the "Undo" button. It's the blue arrow at the very top of the tabs on the left.

    If that isn't available, highlight the paragraph you want to "unblock" and right-click. Select the Paragraph menu from the list of options.

    Under the Indentation area, change the number in the Left: box to 0". The Special menu should say none.

    Essentially, you are just reversing the steps listed in the first question.

    If you just want the first line to be indented, put your cursor in front of the first word and hit the tab key.
    by Erin McDaniel on Jun 30, 2014
  4. Do I need Quotation marks at the beginning and end of my quote still?
    by Ally T on Jan 19, 2015
  5. Hi Ally-You do not need quotation marks when creating a block quotation. Go to Purdue Owl's MLA Guide here and look for the Long Quote section. http://bit.ly/1c53Hf2
    by Erin McDaniel on Jan 20, 2015
  6. This was super helpful and it worked. Thanks a bunch!
    by Desimay ormein on May 14, 2015
  7. Thank you so much. This was super-super helpful
    by Uzoma on Jan 19, 2016
  8. Thanks! This helped a lot. I did find that indenting the right side as well made my quote look better. Just a thought. :)

    COMLibrarian response: According to MLA, only the left side is indented 1". There is not indentation on the right, even though it may be more attractive. Be sure to check with your instructor before handing in your paper to make sure they are ok with that.
    by Bryanna Conner on Feb 09, 2016
  9. How do I make a block quote in Word for my paper? Should it be double spaced or single spaced?

    COMLibrarian response: The block quote should be double spaced for both APA and MLA styles.
    by alberto on Mar 27, 2016
  10. This works! It is a huge time-saver.
    Thank you!
    by laurie on Apr 25, 2016
  11. RS, you asked: The above method did not work in my Word...any suggestions?

    This still works in Microsoft Word 2013 as well as Office 365. What version are you using?

    You could try using the indent icon on the ribbon. By default it only indents .05", so you'll need to indent twice.

    You'll also still need to hit enter before and after the text to the indent so the formatting is not applied to anything else.
    by Rs on May 03, 2016
  12. This is good info, but how do you in-text cite it?
    by Doakes on Mar 06, 2017
  13. Doakes, your in text citation depends on what you are citing and which citation style you are using.

    For some APA examples go here: http://libguides.com.edu/content.php?pid=88945&sid=3210600

    For MLA examples go here: http://libguides.com.edu/content.php?pid=701385&sid=5819202
    by Kathryn Park on Mar 06, 2017
  14. MLA now has you indent 0.5" instead of 1" from the left margin--->
    https://owl.english.purdue.edu/owl/resource/747/03/ ----->
    Long quotations
    Other than that, extremely helpful and thank you very much!
    by xxx on Dec 09, 2017
  15. Thanks, xxx, the instructions for MLA have been updated to reflect that change,
    by Kathryn Park on Jan 10, 2018
  16. I always seem to get lines above and below the test I have made into an indented quotation. I must have set something wrong in terms of formatting originally. How do I undo this?
    by SBraham on Jun 01, 2023
  17. @SBraham This this is the kind of question where it's best top get In person help so someone can troubleshoot your document with you. But there are some things you can look at. In Word, highlight the area that has the lines that you don't want. Hopefully you can remove the underline using the underline option in the ribbon. You've probably already done that and want to stop the problem from recurring. If this is happening in all documents that you use in Word, It could be that the default template in word has been changed to include this. You may have to open the default template and change it to prevent this from happening in the future. Microsoft provides a way to do that here: https://support.microsoft.com/en-au/office/change-the-normal-template-normal-dotm-06de294b-d216-47f6-ab77-ccb5166f98ea You can also try troubleshooting using the Style function. Try going to the Word Toolbar or ribbon where it says styles click on the tiny arrow on the bottom right to bring up the Styles menu. It should show you what styles have been applied to the text. You can also permanently alter styles here and maybe you accidently did that at some point. If you click on Options from the style menu you see where you can choose new document's based in this template. If nothing works there going to a local library or a writing center or computer lab at your school is a good idea so someone can help in person.
    by COM Librarian on Jun 07, 2023

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